Document Control Specialist
vakansiya — 2024

DIVISION : PROJECT
DEPARTMENT : PROJECT CONTROL

JOB TITLE (JOB HOLDER)- Document Control Specialist

Position to report : Document Control Lead

Present job holder : new recruitment

JOB DIMENSIONS / CONTEXT

Absheron Early Production Scheme (EPS) is an early development phase to target a first gas production in 2022.
A new development phase is under study following the promising results of EPS well ABD-001.
JOCAP Joint Operating Company of Absheron Petroleum is managing the EPS phase through a Technical Services agreement with TOTAL for the subsea facilities and through an EPCI contract with BOS Shelf for the Surface facilities and tie-ins to Azneft Oil Rocks facilities.
Absheron development reference agreements are PSA, JOA and addendums.

ACTIVITIES / ACCOUNTABILITIES:

• The job holder `s overall responsibility is to assist in maintaining of all documentation exchanged between JOCAP team and Contractor during project development phase.
  The job holder is accountable for demonstrating an exemplary behavior with regard to HSE rules and requirements, with regard to the Company Ethics and “Code of Conduct” policy and for implementing and controlling these rules and requirements within his area of responsibility.
  The job holder shall ensure that safety remains the main priority while performing daily activities;

The job holder`s main duties:

• Maintain and keep database system up to date;
• Quality check of the incoming/outgoing documentation for the presence of relevant reference numbers,
• Distribution matrix, etc.
• Maintain all documents to arrange organized filling system on the Project Folders;
• Daily check of Contractor/subcontractor/vendors Master Document Registers;
• Ensure the timely update of filing index;
• Keeping and archiving of appropriate soft copies (if needed hard copies) of documents as required;
• Maintenance of Master Document Distribution Matrix;
• Use EDMS for day-to-day activities, such as:
• Registration/ validation of contractor-received documents in parallel with quality check, commenting on the conformity of documents and rejection if obliged to do so;
• Follow up and expediting of reviewing process,
• Compilation of finalized review documents, preparation of transmittals and transmission back to contractor.
• Provision of support in the use of EDMS to the Contractors;
• Provision of support to Lead DCC and JOCAP team members in EDMS and other DCC related issues;
• Provision the work package Project Control Leader with all relevant information needed for project reporting;

HSE RESPONSIBILITIES :

• Comply with the Activities described within the HSE Management System
• Take reasonable care of own Health and Safety and that of Others who may be affected by their acts at work
• Know responsibilities to environmental issues in the work areas
• Each employee, at his level of responsibility, must observe all Company Rules, Procedures and instructions in the performance of his own task

As such his duties and areas of authority are:

• Follow HSE instructions given by Managers and supervisory personnel
• Assure of the safety of his work site before commencing work
• Take the necessary measures to avert immediate threat of danger
• Exercise such caution as is necessary to avoid danger to persons and installations or to avoid pollution
• Use tools, equipment and their safeguards correctly
• Use the provided means of personal protection correctly
• Leave the workplace behind correct and orderly, upon job completion – enforce the Company Clean Desk policy
• Report any anomaly, abnormal conditions and near miss to supervisor
• Participate actively in HSE meetings, safety talks, tool boxes, training sessions and drill
• Co-operate actively in the execution of the HSE plans Authority to suspend activities when there is a potential or actual threat to human life, the installation or the environment, and notify forthwith the responsible supervisor

QUALIFICATIONS / EXPERIENCE:

• At least 5 years’ experience in DCC activities in oil and gas industry;
• Document controller preferable with qualification and experience in EDMS maintenance;
• Previous experience in a major project environment;
• Fluent in English (speaking and writing)

Interested applicants should submit their CV in English to joc-abd.hr@jocap.az

Please indicate the name of the position  you are applying for in the subject line of the email. Otherwise your candidacy will not be considered.

Deadline for applications – 01 November, 2020.