Office Administrator
vakansiya — 2024

Main responsibilities:

• Reception and distribution of calls.
• Receiving, sending, control and distribution of electronic and other letters.
• The organization and different control of the events held at office.
• Help and assistance to the head of the company, and also performance of orders of staff of office.
• Order of water, stationery, other economic needs of office.
• Maintaining the monthly reporting on the ordered stationery, kitchen supply. Check and comparison of monthly invoices to the report on the ordered.
• Maintaining the monthly reporting on number of the sent letters. Check and comparison of monthly invoices to the report on number of the sent letters.
• Interaction with couriers.
• Carrying out inventory of stationery and other goods at office.
• The help in the translation of various texts and announcements
• Providing an order at office, observance of purity and accuracy, care of office plants.
• Meeting of visitors of office and arranging tea/coffee.
• Control of work of technical service.
• Organize and schedule meetings and appointments of CEO.
• Take minutes during meetings.
• Screen and direct phone calls and distribute correspondence.
• Responsible for the incoming/outgoing letters/documents of CEO.
• Prepare internal and external corporate documents for team members and company partner.
• Make travel and accommodation arrangements.
• Maintain an organized filing system of paper and electronic documents

Requirements:

• High school diploma.
• 2 years of experience in secretarial work, office administration, personal assistant.
• Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.
• Fluency in Azerbaijani, Russian and English;
• Advanced typing, note-taking, recordkeeping, and organizational skills.
• Ability to manage internal and external correspondence.
• Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding.
• Excellent written and verbal communication skills.

Please send your CV to e-mail address and indicate the name of the position you are applying for in the subject line of the email.

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