Executive Assistant to the CEO of the Mall Division
vakansiya — 2024

Key Accountabilities:

• Arrange and provide briefing and background information for the CEO for all meetings, internal & external;
• Takes notes and distributes meeting minutes, agendas and meeting packages;
• Meeting and greeting visitors at all levels of seniority;
• Handling and screening incoming calls for the CEO;
• Issuing official correspondence on behalf of the CEO when necessary;
• Plans, coordinates and ensures the CEO’s schedule is followed and respected;
• Review and control all documents prior to presenting to the
• CEO’s signature and attention;
• Delegating task / giving instructions to employees on behalf of the CEO (via email or verbally);
• Sorting emails in coordination with CEO;
• Initiating corrective action when required.

Essential Education:

• A bachelor’s and master’s degrees

Essential Criteria:

• Strong administrative skills with excellent planning and organizational skills with strong attention to details;
• Business fluency in Azerbaijani, English and Russian;
• Strong written and oral communication skills, ability to relate to all levels of staff;
• Proficiency in Word, Excel, Outlook and research/browsing skills;
• Project Management skills;

Presentation skills;

• Experience in preparation of presentations in PowerPoint.

Desirable Criteria:

• Highly resourceful team-player, with the ability to also be extremely effective independently;
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including internal and external partners;
• Good judgement, discretion and diplomacy in regards to handling confidential and/or highly sensitive matters and high level of personal integrity.