Receptionist/Administrative Assistant
vakansiya — 2024

Responsibilities:

• Greet clients, visitors and guests as they enter into office;
• Maintain professional and welcoming environment in reception areas and meeting room;
• Answer telephone calls, transfer calls to appropriate person and take notes when needed;
• Receive, send and sort daily incoming and outgoing mails;
• Send e-mails and faxes when required;
• Maintain up-to-date contact database;
• Supply staff members and visitors with badges and ensure proper access rights are assigned;
• Maintain appointment calendar;
• Support with the purchase of office supplies;
• Schedule, reschedule and cancel appointments as may be requested;
• Coordinate and administrate cleaning works and tea services delivered by third parties to ensure that the services are delivered at a required level.
• Provide general administrative assistance such as typing, copying, scanning, information research, filing, formatting, printing and others;
• Support desk setup for existing and new employees as per agreed procedures;
• Administration and coordination of in-house logistics from an administrative standpoint;
• Maintenance of Excel sheets and their reconciliation, courier, transportation, office equipment registers;
• Maintenance of meeting room area to ensure availability of all needed supplies to ensure its utilisation as per needs of staff members;
• Provide a complete travel support to staff members including but not limited to obtainment of visas, purchase of travel tickets, airport pick-up and others;
• Coordinate IT-related requests received from employees;
• Support with external events such as conferences, training and others;
• Support to management with administrative tasks as may be required.

Duties:

• Stay align with corporate policies and procedures.
• Represent BDO in a professional manner through punctuality & appearance.
• Apply honesty, integrity and objectiveness while on duty;
• Meet set deadlines.

Requirements:

• Professional attitude and appearance
• Customer service attitude
• High school diploma (or equivalent) required.
• Fluent in Azerbaijani and Russian. (English language is a big advantage)
• Good communication and writing skills.
• Minimum digital skills in Excel, Outlook, Teams, etc.

Interested candidates are requested to send their updated resumes with “Receptionist/Administrative Assistant” mentioned in the email subject.