Receiving Clerk
vakansiya — 2024

Responsibilities:

The Receiving Clerk is responsible for accepting delivery of goods on behalf of the hotel. This involves ensuring that all shipments are verified against purchase order specifications and standards. This position is also responsible for handling shipping tasks and procedures as required.

• Following all Company procedures as they relate to the Purchasing Department.
• Working in a safe, prudent and organized manner.
• Inspecting the physical condition and counting or measuring the quality and weight of all items or supplies at the time they are received and before they are placed in storage.
• Receiving goods and verifying these goods against the purchase orders by taking into account the quantity and quality of the received products. Also, the Receiver must note any short shipments or duplications.
• Documenting the receipt of items on the purchase orders and packaging slips and then note any discrepancies
• Completing a credit memo or manually adjusting the invoice for any product discrepancies
• Carrying out shipping tasks for items on behalf of the hotel or the hotel’s guests by completing the package and shipping log and documentation (both incoming and outgoing items)
• Delivering goods received to the location that is specified on the purchase order, as required
• Completing a daily non-food and beverage receiving log and submit a daily report with the relevant packaging slips to the accounts payable clerk
• Maintaining an up-to-date file of the receiving copy of all approved purchase orders. All purchase orders must clearly state the status of delivery (i.e., open or partial).
• Ensuring all deliveries are received at the designated receiving area only
• Ensuring all invoices and/or packing slips are stamped with the appropriate receiving stamp upon deliveries.
• Completing a daily food and beverage receiving report and submit the invoices daily to the accounts payable coordinator.
• Ensuring that the receiving area is clean and accessible.
• Monitoring and taking inventory on a regular basis, i.e., daily for produce, dairy and bread, or on specific days for meat, etc., to compile orders based either on par levels or needs
• Reducing spoilage level and systemize stock rotation by ensuring first in, first out
• Issuing a Slow Moving Stock list at least once every month
• Being responsible for store keys through security to safeguard against unauthorized personnel gaining entry
• Issuing, storing, pricing and rotating all incoming merchandise for the hotel
• Ensuring that all requisitions are filled on a timely basis in accordance with storeroom hours and outlet request
• Pricing all necessary Food & Beverage requisitions
• Working together closely with receiving to ensure a smooth exchange from receiving to storage
• Ensuring that all goods received are stored in their proper areas at all times
• Ensuring all beverage requisitions are handled as per established procedures
• Assisting in all daily, weekly, month-end, or quarterly inventories as needed
• Conducting self in a professional manner at all times to reflect the high standards of the Company
• Performing any additional duties as assigned

Qualifications:

• Proficient in the Azerbaijani language (spoken & written), good knowledge of English, Russian and Turkish
• Must be able to handle a multitude of tasks in an intense, ever-changing environment while remaining calm and collective
• Must be flexible in terms of working hours (24-hour operation, 7 days a week)
• Must have excellent written/verbal communication and Guest interpersonal skills
• Self-motivation and organizational skills and the ability to take initiatives
• Prior experience in hotels or customer service is an asset
• Has outstanding Guest services skills, professional presentation, and sophisticated communication skills.
• High school degree and five (5) years of increasingly responsible experience in storekeeping procedures or any equivalent combination of experience and education.
• Working knowledge of a computerized inventory control system. Working knowledge in MS Word, Excel or similar computer software systems.
• Experience in inventory and materials control procedures.

Interested candidates may apply online through www.careers.accor.com or send resumes to aze.careers@fairmont.com.