Executive Assistant to Chief Executive Officer
vakansiya — 2024

Role Synopsis: To provide high level confidential support to the Chief Executive Officer by providing a full secretarial and administrative service. Ensuring that effective planning and administrative systems are in place and maintained efficiently and effectively.

Key Accountabilities:

• To act as a first point of contact dealing with correspondence and phone calls.
• To proactively manage and coordinate the diary of the CEO by prioritising and arranging internal and external meetings, ensuring appropriate briefing papers are prepared and provided.
• Plan and organise travel and accommodation when required.
• To provide full executive assistant support by dealing with all correspondence and calls, drafting routine letters to a high standard, minute meetings, taking messages and other administrative tasks as required to support the CEO.
• To provide support for management meetings by ensuring meetings are properly arranged and serviced. This will include drafting agendas, collating papers and reports, taking minutes and following up action points.
• To service meetings of the Senior Management Team by drafting and collating papers and reports, preparing manageable agendas, taking minutes and following up on actions points.
• Ensure that work is carried out in accordance with values, equality aims, policies and procedures of the Company.
• Participate and contribute to organisational/team meetings as required.
• Provide reports for senior management as required.
• Undertake any other appropriate duties as required to support the CEO to enable them to fulfil their role.
• Carry out all the duties with complete discretion and a high regard for confidentiality.
• Any other duties relevant to the needs of the organisation and as directed.

Desired background:

• University Degree in Psychology, Business Administration, or Social Sciences
• Experience of providing high-level administrative support in a senior role
• Experience of providing support to a Board of Directors or similar high-level committee

Required skills:

• Experience of providing high-level administrative support in a senior role
• Experience of providing support to a Board of Directors or similar high-level committee
• Ability to convey information to people clearly and simply
• Ability to forward plan and manage a complex and busy diary
• Excellent, administrative skills including the ability to identify administrative needs and develop and maintain appropriate systems to meet them
• Experience of managing and planning projects, conferences and events
• Ability to take accurate minutes, including being able to interpret and sum up complex discussions concisely
• Ability to draft routine correspondence and reports
• Ability to maintain accuracy and attention to detail
• Excellent interpersonal and communication skills including diplomacy
• Excellent knowledge of Microsoft Office
• Business fluency in Azerbaijani and English is required, Russian will be considered an asset

Candidates meeting the below stated criteria are requested to send their resumes/CVs.