FR Administrative Assistant
vakansiya — 2024

Location: Baku, Azerbaijan

Contract duration: one year with possible extension

Job Purpose:

Under general guidance of IsDB Field Representative in Azerbaijan, the Administrative Assistant will provide administrative support, secretarial and offices services/duties to ensure smooth day-to-day functioning of the Office of FR at optimum efficiency and productivity in a professional manner.

Key Responsibilities:

• Perform a wide variety of administrative, secretariat, advanced clerical functions
• Draft, format, edit, revise and print the documents including reports, correspondence, memos, agenda items and etc. as per the instruction of FR and/or COM
• Support in editing and proof-reading of documents, proposals and other materials
• Participate in the collection, compilation, and analysis of required information from various sources
• Ensure the availability of required office supplies and stationery items, maintain accurate and up-to-date office files as well as appropriate inventory records; develop an efficient filing and record keeping system to store all the documents
• Taking minutes of meeting and providing support in preparing presentations and other materials for official meetings, conferences and other events
• Providing translation/interpretation services as and when required
• Receiving visitors and IsDB missions, and providing them with necessary assistance and support, particularly with accommodation, travel and visa arrangements; check and process expense claims

Competencies:

• Work with energy and a positive, constructive attitude
• Demonstrates good oral and written communication skills
• Excellent communication skills (written and oral)
• Sensitivity to and responsiveness to all partners,
• Respectful and helpful relations with all IsDB and Government staff
• Demonstrates corporate knowledge and sound judgment

Qualifications/Professional Experience:

• At least 3 years of experience in Administrative/ Office Management, preferably in international organizations
• Bachelor’s degree in Business Administration or similar relevant discipline
• Experience in writing reports, documentation, record keeping is desirable
• Working proficiency with Microsoft Office and related applications

Language Skills:

• Fluency in English and Azerbaijani is compulsory

Qualified and eligible candidates are requested to submit CV and cover letter to email  by indicating the title of the job “FR Assistant” in the subject line of the email no later than 01 April 2022, 18:00.