Head of Corporate Secretary
vakansiya — 2024

ESSENTIAL FUNCTIONS:

• Provide secretariat support to the Board for its monthly meetings;
• Manage all staff employed in the Secretariat, supervise, and support them to ensure that the team fulfil their responsibilities;
• Ability to organize, document circulation, receive, register, and manage related documents, ability to conduct clerical work centralized;
• Responsible for the efficient administration of a company, ensuring compliance with statutory and regulatory requirements and implementing decisions made by the Board of Directors;
• Acting as adviser to the company directors;
• Attending and take minutes of directors’ and members’ meetings;
• Implementing the decisions of the board of directors;
• Handle translation and interpretation requests of the Company’s departments, provides or causes translations of company documentation, technical, legal documents and official correspondence from Azerbaijan and Russian into English and vice versa to be provided;\
• Performs protocol duty at staff level or above;
• Responsible for preparation and management of official visits of company’ management and guests according to protocol requirements;
• Ensure that ISO standards applied in clerical work and in preparation of internal normative documents;
• Manage the organization of archival work, storage and use of documents;
• Handle company share transactions – issuing new shares, arranging dividend payments, and observing all legal requirements;
• Liaising with auditors, lawyers, tax advisers, bankers, and shareholders on board governance issues;
• Ensure compliance obligations under relevant laws and the requirements of regulatory authorities are met (e.g., stock exchange);
• Annual meeting of shareholders – including proxy statement;
• Corporate records;
• Subsidiary management;
• Stock transfers and dividends;
• Securities market listings and compliance with listing standards;
• Compliance with federal and provincial board governance laws;
• Governance liaison for officers and directors;
• Shareholder engagement on governance issues.

QUALIFICATIONS:

• Master’s Degree in International Relations, Human Rights, Law, or another related field;
• Working knowledge of corporate and securities law;
• Minimum of five years of successfully managing;
• Excellent oral and written Azerbaijani, English, Russian language skills;
• Strong management and organizational skills;
• Strong analytical, detail-oriented, and problem-solving skills;
• Strong interpersonal and communication skills;
•  IT familiarity;
• Flexible and creative;
• Demonstration of “presence” and excellent communication skills;
• Sensitivity and intuition toward CEO and directors’ thoughts and feelings;
• Ability to read signals and provide early warnings to management;
• Ability to mediate and assist in achieving consensus;
• Ability to overcome bureaucratic thinking in the company;
• A sense of balance no matter how pressured a situation;
• Strong coordination/negotiation skills with the ability to effectively coordinate; among partners organizations and with diverse partners and stakeholders.

ADDITIONAL BENEFITS:

• The salary for this position is negotiable;
• Benefits: Lunch, Corporate cell phone, transportation;
• Working hours: Monday-Friday, 09:00-18:00, 5 working days a week;

Pease indicate the name of position “Head of Corporate Secretary” in the subject line of the application e-mail and send to e-mail address cv@stp.az;

– Only shortlisted candidates will be invited to the further stages of recruitment process.

Location: H.Z. Taghiyev settlement, Sumgait, Azerbaijan.

STP LLC provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to the national law requirements, STP LLC complies with applicable state and local laws governing nondiscrimination in employment in eve