Laboratory Supervisor (Hydrocarbon Testing)
vakansiya — 2024

Location: Baku, Azerbaijan
Report to: Laboratory Routine Operations Lab Manager (as per organizational structure)

The Job Holder is accountable for Laboratory Operations as holding the title of Laboratory Supervisor for Hydrocarbon testing.

The Laboratory Supervisor has the following accountabilities:

• Supervising all analyses conducted for hydrocarbon fluids (which can be toxic) section for all type of products delivered into the related sections. Ensures the accuracy and reliability of all samples from sample collection till reporting to customers.
• Verify and approves test results in worksheets and LIMS. Ensure that all records are maintained in both hard and electronic copies and that all documentation is completely accurately.
• Prepares reports to customers and shares them with Lab Manager to be reviewed either manually or through LIMS.
• Supervises staff to verify the correct and effective implementation of the Laboratory Quality Assurance protocols, procedures, logbooks, and instructions.
• Supervises resources, adjust workloads, provides on the job training for the own section staff as required to facilitate the completion of assigned tasks in a safe work environment consistent with test requirements and personnel capabilities.
• Ensures turnaround times and early on time service delivery quality to the customers in alignment with Lab Manager.
• Overall custodian, and therefore the HSE responsible party, for own sections and the equipment it contains
• Coordinates good housekeeping of all laboratory sections and areas including chemical waste management, HSE issues
• Conducts weekly safety toolbox meetings & Walk and Talk sessions to improve analytical and safety awareness of the staff and properly keep records on that.
• Supervises staff to verify the correct and effective implementation of the Laboratory Quality Assurance protocols/instructions
• Manages all laboratory tests results for the team and distribute and verify all sample reports within the sections.
• Develop and coordinate draft procedures, work instructions, programs, protocols or any specific activities, reports dedicated to own section and coordinated correct implementations.
• Manages good housekeeping for the relevant laboratory sections and areas including chemical waste management, HSE issues and utility services provision.
• Participate and coordinate the design of the ISO 17025 by acquiring, implementing, and continuously improving good laboratory practice, developing required documentation and controlling its implementation in day-to-day operations carries out in laboratory and in the fields.
• Co-responsible for internal/external audits of the laboratory and direct responsible for the readiness of own section for the internal/external audits.
• Responsible for handover process and good communication if any of the section personnel goes on vacation or be in leave for any reasons.
• Manages the inventory, the stock balance, and verifies correct registering of the consumption and/or receipt, & any reallocation of material in different storage locations of the items (e.g. chemicals, spares, consumables, glassware, standard mixtures) for the own sections and keeps consistent records on these.
• Verifies through supervision the consistency of the implemented standards, specifications and procedures for all analytical tests carried out in company.
• Reports and escalates on Out of Specification results directly to Laboratory Manager/Lab Director. (SQC, CRM. PT)
• Remains as the main focal point and responsible for all the maintenance, calibration, verification activities within the own section and prepares annual plans together with Lab Manager/Lab Director and ensures implementation of it.
• Maintains effective day-to-day communication with Lab Management and QA/QC Specialist for all routine and non-routine samples for oil and gas sections.
• Follow the company HSE procedures and instructions, verifying and in case helping assigned laboratory employees to adhere of all.
• Generates competency-based training and development programs and matrixes for the section together with Lab manager and QA/QC Manager and ensures implementation of it for the staff. Promote its usage within the oil and gas lab sections.
• Ensure all samples delivered are properly labeled and chemicals are segregated and labelled in terms of unique GHS labelling system consistent for all samples and chemicals.
• Verifies that assigned laboratory personnel has read and understood all company documents such as standard operating procedures, work instructions, quality procedures, analytical equipment operating manuals and ect. He/She becomes the guidance for lab technicians when circumstances require.
• Ensures LIMS is used efficiently as per sample flow, test methods and reporting requirements. Manages efficient monitoring the lab workload for identifying manpower and overall lab trends to report on monthly basis for the section to lab manager.
• Generates and also provides first level approval on laboratory work instructions. SOP’s, procedures, logbooks developed for the own section (to be submitted to Lab Management approval) ensuring validity while providing guidance to the staff.
• Makes plan for validation and uncertainty calculations together with QA/QC Specialist and Lab Manager. Participates in validation and uncertainty calculation for the Hydrocarbon section and monitors the performance of the staff and the quality of the work done.
• Remains as the main responsible for the test results for the own section which includes PT samples within the annual round robin scheme. Make sure all required participation is assured for the required PT tests and take necessary action to complete the analysis and root cause identification/corrective actions afterwards for further improvement.
• Manages overtime for the section and keep records on that informing lab manager for staff availability on a daily basis.
• Ensures the onboarding of the newly hired staff through on boarding procedure and covers all orientation requirements for successful onboarding.
• Remains responsible for the items and delegations described in Table of Authority in Quality Manual.
• Remains committed to annual company objectives and individual goals and targets.

Qualification & Experience Requirements:

• University degree in Chemistry.
• Minimum 10 years’ experience in a Chemical Laboratory environment preferably related to Oil and Gas Industries with preferably a minimum of 5 years supervisory experience.
• Experience in quality control techniques of the oil and gas sections. (GLP, ISO 9001, ISO 17025, ect)
• Experience in operating, calibrating, and maintaining state of art of various laboratory equipment referred to oil and gas sections.
• Experience (with evidence) or qualification to operate in presence of toxic substances specifically H2S.
• Proven experience for mainly complex gas and liquid chromatography solutions for gas, crude oil and oil products (DHA, SimDis, RGA, NGA, Trace Sulphur, Reformulyzer, AAS, HPLC). Routine physical crude and petroleum analysis.
• Knowledge on gas sampling systems – closed sampling philosophy.
• Well versed in safety aspects of chemical usage in laboratory analysis of oil and gas
• Knowledge of the statistical tools used in the evaluation of QA/QC parameters such as uncertainty evaluation, method validation, proficiency tests results evaluation
• Knowledge of the standards used for the expression of results in the reports to ensure quality aspects are covered.
• Good working knowledge of Laboratory Information Management System (LIMS)
• Good organization and team working skills.

Suitable candidates are kindly requested to submit CV and indicate the position applying for in the Subject line.

Application closing date: April 10, 2022