Materials Coordinator
vakansiya — 2025

Duties & Responsibilities:

• To maintain optimum inventory levels to ensure on-time deliveries to meet the company and customer requirements;
• To be responsible for continuous development of material/inventory management system and processes to achieve the best possible quality, reliability, continuity, and delivery;
• To develop and execute inventory cycle count process to assure high inventory accuracies;
• To supervise the annual physical inventory;
• To assist in forecasting to plan future orders;
• To record and assess all materials quality, movement, and expenditure in SAP or in any other software required by Company or Customer;
• To perform warehousing duties in accordance with prescribed storage plans, maintain stock control system, to book in deliveries and deal with the day-to-day control of the company’s stock;
• To manage stock codes, stock specifications and descriptions held in the system and used for stock balancing;
• To undertake and to co-ordinate all delivery schedules in accordance with pre-determined operating procedures;
• To record all completed and uncompleted deliveries and undertake delivery confirmation procedures;
• To maintain accurate records of all stock movement ;
• To investigate and correct any anomalies in stock levels ;
• To ensure that all stock is clearly labeled with its relevant SAP stock code ;
• To prepare items for shipment and ensure appropriate and effective packing of items in conjunction with coordinating transport;
• To follow established procedures to ensure achievement of quality, safety, and security standards.
• To assist the Financial Department with certain purchase ledger activities.
• To purchase goods and services within established limits.
• To contact suppliers for price quotes, to prepare requisitions, to check accuracy of funding information;
• To contact vendors to obtain availability and product characteristic information or to solicit bids; to develop requests for quotations and to confer with vendors concerning new products, damaged goods, delayed payments or related information;
• To dispense to staff stock when required;
• To return all faulty items, still within warranty, back to the manufacturers;
• To work with sales departments and track the order continuity of catalogued items and ensure that RSPLs continuously updated according to real needs.
• To work with tendering department to track the project related tenders in order to define the current need and reflect them in spare parts catalogues by updating RSPLs.
• To work with engineering and turbomachinery departments in order to ensure that RSPLs continuously updated according to technical aspects and obsolescent program.
• To ensure that spare parts turn over meetings timely held with customer to reflect the changes of RSPLs in contract item lists by demonstrating value and optimization benefits.

Education/Experience and Qualification:

• University Degree
• Minimum of 3 year experience in a related field
• To be aware of ERP systems.
• Experience in oil and gas industry is strongly preferred.
• Fluent knowledge of Azerbaijani, English and Russian languages.
• Knowledge of MS Office Programs

Interested candidates are requested to submit their CVs to hr@glensol.az by indicating the position title “Materials Coordinator” in the subject line of your email. Please note that only shortlisted candidates will be contacted.