Office administrator
vakansiya — 2025

Office administrator

• Department: Shared Services
• Reporting to: Managing Director / CEO
• Division: Administration

1. ROLE OBJECTIVE

• Is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.
• DETAILED DUTIES AND RESPONSIBILITIES

General Duties

• Make arrangements for the staff business trips and meetings;
• Coordinate maintenance of office equipment and machinery;
• Negotiate with suppliers and service providers;
• Liaise with suppliers for requirements/enquiries. (if needed)
• Arrange visas, work permits, temporary residences for employees.
• Schedule meetings and appointments
• Organize the office layout and order stationery and equipment
• Maintain the office condition and arrange necessary repairs
• Partner with HR to update and maintain office policies as necessary
• Organize office operations and procedures
• Coordinate with IT department on all office equipment
• Provide general support to visitors
• Assist in the onboarding process for new hires
• Liaise with facility management vendors, including cleaning, catering and security services
• Plan in-house or off-site activities, like parties, celebrations and conferences;

Other duties

• Perform other duties as assigned;
• Preserve confidentiality of the company’s business activities and customer information;
• Co-operate with the management of the company in order to achieve legal compliance and meet our own Quality, Health & Safety and Environment standards;
• Not take risks which could affect own or other persons’ Health and Safety.

MINIMUM REQUIREMENTS

• Level of education Bachelor degree in economics, business administration or similar fields
• Experience 2 years experience in office administration

KNOWLEDGE AND SKILLS

• Familiar with the construction and Oil & Gas sector in Azerbaijan;
• Knowledge of the Company products and services;
• Language skills, preferably Azeri, English, Russian;
• PC literacy (MS Office Programs, Outlook express, Windows explorer).