Office manager
vakansiya — 2024

Responsibilities:

• Oversee and support all administrative duties in the office and ensure that office is operating smoothly;
• Organizing meetings and managing databases;
• Booking transport and accommodation;
• Organizing company events or conferences;
• Ordering stationery and furniture;
• Dealing with correspondence, complaints and queries;
• Preparing letters, presentations and reports;
• Supervising and monitoring the work of administrative staff;
• Managing office budgets;
• Liaising with staff, suppliers and clients;
• Manage contract and price negotiations with office vendors, service providers and office lease;
• Ensure that all items are invoiced and paid on time;
• Implementing and maintaining procedures/office administrative systems;
• Delegating tasks to junior employees;
• Organizing induction programs for new employees;
• Ensuring that health and safety policies are up to date;
• Using a range of software packages;
• Attending meetings with senior management;
• Assisting the organization’s HR function by keeping personnel records up to date, arranging interviews;
• Data entry and issuing, uploading and downloading drawings and documents into the project database (Autodesk BIM 360);
• Checking all documentation has necessary project information, numbering and approvals appropriate to the purpose of issue;
• Dissemination of all incoming documentation to all company departments;
• Liaising with the project external contractors to ensure all documents are managed appropriately;
• Other duties as defined in the Document Control and as required.

Requirements:

• Excellent knowledge of Azerbaijan, English and Russian language;
• Proficient in Microsoft Office including Word, Excel and Power Point
• Well-developed intercultural skills
• Energetic and friendly team member
• Ability to multitask and meet competing deadlines
• Excellent written and verbal communication
• Organized and punctual

Candidates are required to submit their CV and expected salary.

Please indicate the name of the position you are applying for in the subject line of the application email, otherwise the candidacy will not be considered in the review process of the applications collected.

Only shortlisted candidates will be invited to the further stages of the recruitment process.