Personal Assistant
vakansiya — 2024

Key Responsibilities:

• Screen and direct phone calls and distribute correspondence
• Extensively manage e-mails including checking incoming/outgoing emails and following up as necessary
• Respond accurately to internal and external information requests
• Schedule and coordinate appointments and meetings
• Organize travel arrangements, booking flights, accommodation, trains and taxis
• Create and reformat effective presentations and documentation
• Source office supplies
• Ensuring that appropriate action is taken on matters arising during absences and keeping relevant persons informed of all developments
• Maintain a high degree of confidentiality, diplomacy and attention to details in all matters pertaining to the CEO.
• Prepare reports and documentation for meetings and appointments
• Assist with other ad-hoc administrative and project requirements as needed

Requirements:

• Higher education.
• Previous working experience as a Personal Assistant for at least 1 year with strong administrative background
• Fluency in Azerbaijani, English and Russian languages
• Computer literacy in MS Office (Word, Excel, Outlook, Internet, Power Point).
• Proven experience in office management and strong administrative and organizational skills;
• Excellent inter-personal and communication skills
• Business Communication, numeracy skills, attention to details
• Ability to work in team, ability to work under pressure and in flexible working hours, adaptation to change
• Expecting the candidate to be enthusiastic and motivated with a sense to confidentiality

What we offer:

• Excellent opportunities for career and professional growth
• Great professional team and friendly environment
• Comfortable office in Baku City
• Health and life insurance

To apply for the vacancy please submit your CVs indicating the name of the vacancy in the subject of the letter.