Procurement and Logistics Manager
vakansiya — 2024

Duties and responsibilities:

• Manage the entire process in the planning of commodities procurement and supply chain activities, inventory control, logistics and distribution, customs clearance, ensuring effectively-functioning processes to avoid costly delays and lost opportunities.
• Ensure effective lines of communication to ensure timely delivery of commodities using the most appropriate procurement procedures.
• Be responsible for introducing process improvements in the supply chain and identify new vendors/suppliers without jeopardizing quality and service delivery.
• Establish and implement a monitoring system that ensures that the prices paid for commodities are in line with local market prices.
• Develop and manage the rosters of suppliers, elaborate supplier selection, and evaluation, quality and performance measurement mechanisms
• Prepare monthly, quarterly and annual procurement plans and progress reports as required
• Ensure transparent and competitive procurements are conducted and properly documented as required, organize and lead the bid solicitation process including drafting and issuing tenders, developing bid evaluation criteria and guiding clients on processes involved; call for and oversee selection committees to review applications and select vendors s/he ensures the integrity of the competitive process, facilitates bidder debriefings where necessary, and exercises appropriate judgment and tact while ensuring to protect confidential information.
• Prepare service delivery contracts, leases and purchase orders for all acquisition needs.
• Maintain procurement files including all relevant documentation and vendor tracking system s/he will maintain all the relevant information concerning the organization’s suppliers;
• Manage vendor contracts and maintain relationships with suppliers to ensure completeness of deliverables outlined in the contract this includes ensuring that all vendor complaints and concerns are addressed promptly to ensure that the project continues to receive uninterrupted services at all times.
• Preparation of SOPs for procurement and logistic departments
• Development of bid tab processes, definition of timeliness of bid tabs of certain products
• Carry out frequent tenders on logistics, staff transportation,
• Preparation of warehouse procedures, effective use of internal transport vehicles

Qualifications:

• B.A. required/Masters preferred or equivalent combination of education and relevant work experience. Professional certification and membership to a reputable procurement and supplies body (CIPS) is highly desirable.
• Minimum 5 years procurement management experience, preferably in a HORECA projects
• Thorough knowledge of contractual, procurement and reporting requirements required.
• Strong leadership, analytical and organizational skills; demonstrated ability to work both independently and within a team, assess priorities, and manage multiple activities with attention to detail, meeting tight deadlines under pressure.
• Excellent problem-solving capacity, with demonstrated ability for considerable analysis and sound judgment to find solutions in a complex environment with shifting and competing priorities.
• Excellent cross-cultural communication (both oral and written) and interpersonal skills demonstrated by ability to interact professionally with culturally and linguistically diverse clients and consultants.
• Advanced PC skills including proficiency in Microsoft Office programs (Excel spreadsheets, word processing, power point, and electronic mail).
• Native Azerbaijani language, advanced English and Russian languages are extra advantages

Please note that position is open for candidates possessing Azerbaijani citizenship only.

Please indicate the name of the position you are applying for in the subject line of the application email. Otherwise the candidacy will not be considered in the review process of the applications collected. Only shortlisted candidates will be invited to the further stages of the recruitment process.

Deadline for applications – March 31, 2021.

E-mail: hr@saffron.az