Receptionist Administrative Assistant
vakansiya — 2024

Responsibilities:

• To provide a high level of support to the Director;
• To work closely and effectively with the Director to keep him well informed of upcoming commitments and responsibilities, following up appropriately;
• To proactively manage the Director’s time, ensuring regular catch-up meetings to review and update on diary commitments and key priorities both with internal and external contacts, exercising a high level of judgment on priorities;
• To provide a bridge for smooth communication between the Director and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff;
• To act as a focal point in negotiations between the Director;
• To organize travel, meetings and events for the director as required;
• To carry out background research and presenting findings;
• To undertake proactive e-mail management, ensuring that urgent emails are promptly picked up, responded to as appropriate;
• To ensure a high standard of administration and provide guidance as appropriate on the production of internal and external documents;
• Secretarial duties: typing, preparing documents, organizing files. Where required provide support to ensure are of an appropriately high standard, including proofreading the document, checking spelling, grammar, sense, amendments and presentation.
• Devising and maintaining office systems, including data management and filing;
• Screening phone calls, enquiries and requests, and handling them when appropriate;
• Meeting and greeting visitors at all levels of seniority;
• Dealing with incoming email, faxes and post, often corresponding on behalf of the manager;
• Producing documents, briefing papers, reports and presentations;
  work schedule: 5 days a week. 09.00-18.00
• Candidates are required to submit their CVs (Word format+ Photo).Please indicate the name of the position you are applying for in the subject line of the application email and send to e-mail address:

• Required skills and experience:
• Professional experience minimum of 1 year working as Receptionist /Assistant
• Fluency in English, Azerbaijani and Russian
• Good IT skills (Word, Excel, Outlook)
• Higher Degree. Excellent oral and written communications skills in English, Russian and Azerbaijani languages. Female 20- 35 years old.
• Position only for young professionals. Career growth in the company is possible.
• Demonstrable experience in an administration/executive assistant/PA role;
• Full time employee.
• Fully familiar with computer, word, excel, PowerPoint, outlook and internet.
• Excellent oral and written communications
• Will be entrance computer and languages exams (specking, Writing and reading).
• MS Office Professional
• Excellent inter-personal and communication skills;
• Excellent organizational skills, ability to multi-task and organize others;
• Excellent oral and written communication skills and ability to professionally represent the director;
• Ability to develop and maintain good working relationships at all levels, including during difficult or challenging circumstances;
• Good customer service skills
• Good organizational skills
• Good interpersonal and communication skills, and the ability to effectively interface with personnel at all levels
• Strong work ethic
• Demonstrated ability to handle administrative details, and routine day-to-day issues independently, assuming responsibility without direct supervision