Tenders Specialist
vakansiya — 2025

KEY RESPONSIBILITIES

• Collects and collating all information needed to prepare the proposal, including both technical and financial
• Monitors announcements of tenders in different portals
• Assists in preparation and review of Tender Documentation Packages comprising of Instructions to Bidders, General Terms Conditions, Bid Forms, etc.
• Compilation of various input to create a more complete tender proposal
• Regularly reports the status of the bids/quotations using defined tools
• Prepares CVs of experts based on Terms of reference (TOR)
• Organizes recruiting of experts for different projects
• Manages external services to support bid preparation such as translations and governmental approvals
• Collects and archiving documentation regarding the offer and records assumptions and decisions taken during the development pocess
• Controls the numbering, filing, sorting and retrieval of electronically stored or hard copy letters and adding to Smartsheet
• Prepares initial tender documentation and coordinate obtaining the required approvals
• Monitors deadlines
• Assists to identify potential experts required in the project and technical evaluation requirement to check match with specifications
• Submits proposal by hand to required place

REQUIRED QUALIFICATIONS:

• Prior similar experience: 4-5 years
• Good knowledge of international IFI’s procurement procedures
• Good knowledge of local procurement legislation and system
• Specialized training in Sales, Marketing, Procurement and Business Development is an asset
• Knowledge of word processing, Internet, e-mail;
• Fluency in English, Azerbaijani, and Russian languages;
• Excellent presentation and communication skills;
• Very good writing skills;
• Strong administrative capabilities and organizational skills;
• Ability to work with a minimum of supervision;
• Strong interpersonal skills;
• Attention to detail;
• Strong ability to multi-task;
• Ability to work well under pressure;
• tact; and initiative.

Working hours: Monday-Friday, 09:00am – 06:00pm, 5 working days a week.
Address: Istiglaliyyat St. 31C, Baku, Azerbaijan

Candidates are requested to send their CVs to ulker.shukurova@arpa.az
Please indicate the name of the position (Tenders Specialist) you are applying for in the subject line of the email. Only short-listed candidates will be contacted.