Time & Billing Coordinator
vakansiya — 2025

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What you’ll do:

As a part of the EMCR team, you will work closely with project team leadership under a supervision of Commercial Finance Lead. Is in charge of the activities of invoicing, project management and credit collection. Develops and maintains systems. Oversees analysis of projects (billability of WIPs) and of account receivables, aging of WIPs and receivables. Is the direct liaison with senior consultants/partners for billing actions and recoveries of projects.

Specific responsibilities include:

Timesheet Management

• Oversee processing and correcting electronic timesheet (time and expense) submissions received from consulting and administrative staff.

Time & Billing System Management:

• Maintain all electronic and paper (file) records for employees, clients, and internal assignments.
• Process assignment charges corrections and transfers as requested locally and non-locally.
• Process and coordinate both local and non-local absorptions.
• Maintenance of Proper Billing Rates on T&B.
• Verification that local office practices comply with worldwide BCG T&B policies.

Maintenance of Projects:

• Opening & closing of Projects.
• Advise applicable staff of new and closed project numbers.
• Process Client Invoices, acts of acceptance, schet-fakturas and other payment documentation.
• Track Invoices and Cash Receipts.
• Maintenance of Consulting Staff Profile for T&B.
• Provide case management reporting (system generated and custom) as required.
• Assist with researching and understanding variances to budget with regards to client case
• economics. Proactively provide status updates to billing officers.
• Review WIP balances and analyze WIP reserve requirements.
• Coordinate with case leaders on WIP analysis including:

a) Invoicing.
b) Absorption.
c) Planned Investment on Cases.
d) Collection of outstanding A’s/R.

• Manage A/R and resulting collections and reporting.
• Monitor DSO and implement best practices in billing and collections.
• Working with Ps and PLs to assist them on client project follow-up and provide them with relevant information and analysis.
• Revenue Credit Allocation
• Process Intercompany Transactions on T&B including:

Intercompany Confirmation/Reconciliation.
Intercompany invoices, acts and other documental support processing (excluding payroll).

Filing Duties:

• Client Invoices.
• Acts of acceptance.
• Absorptions.
• Sales book.

Other:

• Prepares information for the auditors,
• Provides ad hoc information and analysis as required,
• Other duties as may be assigned.

You’re good at:

• Strong attention to detail and accuracy – particularly when under pressure
• Being organized – has clear systems and composure to deal with multiple tasks at once and ensure everything gets done in a timely manner
• Relationship-orientation – able to develop effective working relationships with colleagues across the organization
• Team playing – always willing to put the work in, will go above and beyond in order to get the job done

You bring (Experience & Qualifications)

• Degree and relevant practical experience in a related professional field (finance or accounting), ideally in a service-oriented company
• Solid accounting knowledge and experience in the relevant local financial reporting and tax regulations
• Excellent analytical skills and a distinct affinity for numbers
• Absolute precision and reliability
• A trustworthy, communicative personality with distinct service- and team-oriented behavior
• A high level of flexibility and willingness to work
• Pragmatism and tact
• Open-mindedness and a positive and friendly manner
• A high level of commitment and self-motivation
• Absolute trustworthiness and the ability to work under pressure
• Excellent Russian and English language skills
• Proficiency in all common software and knowledge of the structure of database-driven financial systems (Oracle, etc.).

You’ll work with:

BCG’s HR team works to attract, develop, excite, deploy, and retain the best people in the market. Those in human resources jobs manage the life cycle of all BCG employees—from hiring top talent and developing their skills to rewarding their contributions and supporting career progression and mobility.